he steps outlined in this procedure will guide case managers to plan for a young person’s parole.
When to use this procedure
When planning for a young person’s release from a custodial centre on a youth parole order.
What else you need to know
Practice context and legislation
- The purpose of parole planning is to provide the Youth Parole Board (the board) with comprehensive information about the young person's plans for living in the community on parole. The plan identifies the young person’s needs after release and what supports and supervision they need to get re-established in the community, gain stability and minimise the risks of further offending.
- To prepare the plan, the parole officer liaises closely with the young person, the custodial services worker, post-release support services and other key people in the young person's life. Parole planning is an interactive process.
- The parole plan must be based on the principles of risk, need, responsivity, professional discretion and program integrity. It must also be tailored to the young person's individual capacity to respond to interventions.
- Parole planning is guided by ongoing assessment of the young person which is informed by:
- the client assessment and planning process
- the VONIY intervention level and assessment summary
- identifying the young person's risk factors
- identifying the young persons protective factors
- specialist assessments
- meeting statutory interventions and requirements
- including new or changed information.
- The parole plan draws information from the client service plan that identifies goals, interventions and activities to:
- address a young person's identified risks
- provide planned and targeted case work responses
- assist the young person to comply with their parole order
- prevent further offending
- provide an opportunity for the young person to receive support and assistance
- assist the young person's connectedness to their family and community
- maximise the young person rehabilitative prospects and overall wellbeing.
- Youth justice case managers are required to use effective case management practices to:
- establish clear aims and objectives for young offenders
- match the level of interventions with the assessed level of risk
- meet the needs of indigenous offenders through Koori justice programs
- support and facilitate the reintegration of young people into the community
- ensure that young people understand and sign off against the goals and objectives identified in their client services plans.
Roles and key tasks
- Youth justice case manager
- Team leader / team manager
- Assistant Director / Manager Individual and Family Support
- Youth Justice Senior Practice Advisor
Youth justice case manager
- Assess, establish and implement clear aims and objectives for the young person, along with supporting and facilitating the reintegration of the young person back into the community.
- Prepare the parole plan for approval by line manager.
- Liaise with line management and consult with Youth Justice Senior Practice Adviser as required.
Team leader / team manager
- Be available to case manager for consultation.
- Endorse parole plans and updates.
Assistant Director / Manager Individual and Family Support
- Provide oversight, direction and monitoring of the area youth justice service.
- Provide case consultation regarding young people exhibiting high-risk behaviours.
Youth Justice Senior Practice Advisor
- Provide case consultation particularly in relation to high-risk young people. This should occur subject to local area agreements between Assistant Director / Manager Individual Family Support and the Senior Practice Advisor.
The procedure in detail
- Preparing a parole plan
- Content of a parole plan
- Special conditions
- Writing style
- Reporting to the board
- Submitting the report
- Parole plan updates
- Parole progress reports
- Other reports
- Deferral of granting of a parole order
Preparing a parole plan
The parole officer prepares the plan, in consultation with the youth justice precinct staff and significant.
Develop the parole plan in the context of the young person's client service plan.
Interview the young person, parents, relatives, service providers, prospective or current employers, teachers and other relevant sources in order to gather information to formulate the plan.
Outline the arrangements to be put in place for the young person in key areas, such as:
- managing the risk of re-offending
- professional support (for example, counselling)
- supervision and compliance of special conditions.
Content of a parole plan
The parole plan is a report describing the current status and post-release plans of young people about to be paroled.
It should cover:
- offending history
- family and community reintegration
- suitable accommodation arrangements
- day programs
- services and supports in place to assist the young person to avoid further offending
- arrangements to ensure the young person is linked to education, training or employment opportunities
- health and other referrals to follow up any matters as required, for example, drug and alcohol counselling
- personal development, and measures taken to pursue these areas if required
- positive leisure activities.
The parole plan identifies risks, criminogenic needs and interventions that will be or have been put in place to address these needs.
The parole officer submitting the parole plan, the youth justice precinct staff and/or specialist support staff can recommend special conditions.
These conditions can arise from the offending history, or from reports indicating specific problems likely to interfere with successful completion of the parole order.
Before making a recommendation of a special condition, tell the young person why the recommendation is being made.
Make recommendations to the board for special conditions if there are specific issues likely to interfere with the young person’s successful completion of the parole order, or where specific behaviours relate to the young person’s offending history.
Special conditions commonly made are:
- attend substance abuse counselling
- attend psychiatric or psychological counselling
- attend anger management/violence prevention
- reside as directed
- attend Male Adolescent Program for Positive Sexuality (MAPPS)
- have no contact with individuals as specified
- attend a day program
- attend gambling counselling
- submit for drug testing
- other special conditions the board considers necessary.
Special conditions can be recommended either alone or in combination. There can be multiple special conditions recommended as part of the parole plan.
Implement special conditions once the young person starts parole, in accordance with the client service plan and the intention of the board.
Young people can, at a later stage, apply to the board to have a special condition removed from their parole order.
Note: special conditions need to be supported by the service provider and referrals confirmed prior to parole release.
When writing the parole plan report:
- identify all sources of information
- define factual, evidence-based information or an opinion
- review contents of the report with the client.
The report must be concise, written in simple language and contain relevant facts and an analysis of the information provided.
Any recommendation must be supported by the information provided in the report and provide logical, objective and reasoned rationale for any the recommendations made.
Reporting to the board
Youth justice submit a large number of reports to the board including assessments, custodial progress reports, parole plans and parole progress reports.
These reports identify the needs and risks of the young person, detailing targeted interventions and goals and report on progress made towards addressing problems and post release plans.
These reports are vital in providing information to the board to inform their decision making.
Submitting the report
Parole plan reports are submitted by the team leader via the Client Relationship Information System (CRIS) by close of business on Monday one week before the scheduled parole board meeting date.
Submission of reports within the scheduled time frame is recorded and measured as a key performance indicator. You must seek any extension to the deadline from the secretary of the board.
Parole plan reports are to be endorsed by the parole team leader, youth justice team manager, or other available line manager, before submission to the secretary of the board.
Parole plan updates
Parole plan updates provide updated information on how the young person’s parole plan actions are progressing.
The board determines requests for updates on a case-by-case basis.
All reports are submitted via CRIS unless otherwise arranged for example by email or a verbal update.
Currently CRIS rules require parole plan updates to be endorsed only at team leader level, but this is under review. Please note that the contents of the parole plan update must be communicated to the youth justice team manager given that they had signed the original plan.
Parole progress reports
During the parole period, the board receives regular reports from parole officers about a young person’s progress on parole.
Many of these reports are forwarded to the sentencing judge, to inform them of the young person's progress in the youth justice system.
Parole progress reports provide an update on how the young person’s parole plan actions are progressing.
The board determines requests for a progress report on a case-by-case basis.
All reports are submitted via CRIS unless otherwise arranged for example by email or a verbal update.
The board may request special reports and court documents, for example Male Adolescent Program for Positive Sexuality (MAPPS) reports, court transcripts, reports from the board secretariat, psychiatric and psychological reports.
Submit reports as requested.
Deferral of granting of a parole order
While the board advocates strongly for the release of young people on parole, in some instances, it will decide to defer the granting of parole until key issues are resolved.
For example this might be:
- to allow for key aspects of the parole plan to be organised before the young person’s release
- to enable a young person to attend medical treatment or a specialist assessment
- to ensure better timing with family and/or community support networks
- in response to the young person’s behaviours or attitude towards undertaking parole.
The board considers each case on its merits and bases its decisions with the view to a positive transition for the young person back to the community.
- (, PDF)
- Youth Justice Community Support guidelines (456.1 KB, PDF)